RULES

1.         NAME AND OBJECT

The Club shall be called The NBA Cat Club.  Its objects shall be to encourage responsible breeding practices through experienced breeders acting as mentors for novice breeders with the exchange of ideas between all breeders, and to organise events such as educational seminars to fit in with the educational aims of the club. 

 

2.         MEMBERSHIP

            The Club shall consist of:

            i)          Founder members

            ii)        Ordinary members

 

            Application for membership shall be made in writing or online and may be accepted or rejected at the discretion of the Committee. 

 

3.         DUTIES OF MEMBERS

Every member shall strive to promote the objects of the Club.  (Rule 1) and shall bring to the notice of the Committee any matter contrary to those objects of which he/she becomes aware.  Any such matter, or any other suggestions for improving the Club, to be sent in writing, to the Secretary, who shall bring the matter to the attention of the Committee.  Membership of the Club shall imply acceptance of the rules and objects of the Club

 

4.         DISCIPLINARY PROCEDURE

a)   If, in the opinion of the Committee, the conduct of any member has been prejudicial to the welfare or breeding of cats, or likely to prove injurious to the character, reputation or interest of the Club, the Committee may, after giving such member an opportunity of being heard, determine either:

 

i)         To suspend such member for such period as it may think fit:

ii)        To give warning to such member if mitigating circumstances should so warrant;

 

b)        No such determination shall be made unless the Secretary has given to each member of the Committee and to the member of the Club concerned, notice of a Special General Meeting of the Committee and of the business to be discussed thereat, such notice to be in writing, and to be given not less than fourteen days before the date of the meeting.

 

c)         Any member so suspended or expelled, shall have a right of appeal to a Special General Meeting of the Club and to attend and state his or her case thereat, and shall be reinstated if such an appeal receives a simple majority of those present.  A request for such an appeal must be made in writing to the Secretary, within 28 days of notification of expulsion or suspension.

 

d)        If a member has been suspended or banned from keeping animals, he or she will automatically be suspended by the NBA Cat Club for a period to be decided upon by the Committee, for at least the same as, but not confined to the same period of the suspension.

 

e)         The club does not support the supply of cats or kittens for resale via pet shops and retail outlets.  The Committee shall have the power to exclude from membership of the NBA Cat Club any person who adopts this practice.

 

5.       SUBSCRIPTIONS

a)         The subscription for members shall be payable annually on the anniversary of the member’s date of joining.  The amount shall be reviewed annually at the AGM and will become effective 3 months after the review.

 

b)        If any member fails to pay his/her subscription 6 weeks after the renewal date, their membership will be considered to have been lapsed.

 

6.         MANAGEMENT

a)         The business of the Club shall be managed by a Chairman, Vice-Chairman, a Secretary, a Treasurer, and 5 (five) elected members. 

 

b)        Nominations for the positions of Chairman, Vice-Chairman, Secretary and Treasurer, shall come from the membership and be elected by the membership except on inception of the committee.  Should no nominations be received from the membership, the positions of Chairman, Vice-Chairman, Secretary and Treasurer shall be elected from the Committee and ratified by the membership at the AGM.  The Secretary and the Treasurer shall be elected for a period of three years, after which time they may be eligible for re-election.  The Chairman and Vice-Chairman shall be elected annually but may only stand for a period of three consecutive years, after which they must be replaced. They may stand for election to the Committee as an ordinary member and may be eligible for re-election to the positions of Chairman and Vice-Chairman after a period of one year.  No two persons from the same household shall be allowed to be Officers of the Club at the same time.

 

c)         No Officer or Committee Member losing his/her position as the result of a formal notice brought up at the AGM, or as the result of a Special General Meeting, shall be eligible for re-election for at least ten years.

 

d)        President and Vice President

            Shall be elected at the AGM for a period of three years, after which time they may be eligible for re-election if desired.  No duties are imposed upon them apart from loyalty to the Club and sympathy with the objects of the Club.  The Club is not obliged to fill these positions.

e)         Patrons

            Shall be nominated by the Members at the AGM in recognition of their services to the Club.  No duties are imposed upon them apart from loyalty to the Club and sympathy with the objects of the Club.  They have no specified term of office.

 

f)          Committee Members

            There shall be 5 (five), 2 of which retire annually in rotation with 1 retiring in the third year, and shall be eligible for re-election.  Committee members must be fully paid-up Club members.  In the event of a vacancy arising on the Committee, the Committee may co-opt a member until the next AGM, but that co-opted member shall have no voting powers. The vacancy shall be filled by election in the normal manner at the next AGM, and the person elected to fill that vacancy shall hold office only for the unexpired portion of the term of office of the person in whose place he or she was elected.

 

g)        The Committee may appoint such sub-committees or working parties or additional positions as is deemed necessary, members of which need not be Committee members. Such Committee shall report to the Club Committee their findings.

 

h)        The Committee shall have the power to make such bylaws as are consistent with these rules, to cover any matter arising in the management of the Club, and to deal with any question not provided for by these rules. Such bylaws to come into effect immediately, and to continue if ratified by the following AGM.

 

7.         VOTING

a)         Nominations proposing and seconding eligible persons for membership of the Committee, together with the written consent of the person so nominated, except existing members who are agreeable to stand for re-election, must reach the Secretary by not later than the date specified by him/her.  In the event of more than one nomination being received for any vacancy, voting shall be by postal/email ballot.  Voting papers to be sent to all eligible fully paid-up Club members, who shall each have one vote, and the papers then to be returned by the specified date to the independent scrutineer named thereon, who shall not be a Club member.  The result of the ballot shall be notified to the Secretary by the scrutineer, members then to be notified accordingly.  In the event of a tie, a re-vote shall take place by the same method between the candidates who have tied.

 

b)          A formal notice calling for the resignation of any Officer or Committee member shall be dealt with by a Special General Meeting or may be brought up at the AGM.  If an AGM supports the motion by a simple majority, it shall be the duty of the Secretary to hold a postal/email ballot of all members to be completed within 60 days of the AGM, and if a simple majority of the members voting support the motion, the person whose resignation is sought shall resign his/her office immediately.  Should the members present at a Special General Meeting support the motion by a simple majority the person or persons whose resignation is sought shall resign his/her office immediately.

 

8.         MEETINGS

Committee Meetings

The Committee shall meet as necessary throughout the Club year and at such meetings, 4 ordinary members and 2 Officers shall form a quorum.  The Chairman, or in his/her absence, the Vice-Chairman, to be the Presiding Officer. Every Committee member present at a meeting shall have one vote excluding the Presiding Officer.  In the event of equal voting, the Presiding Officer shall have the casting vote. Any member of the Committee who fails, without sufficient reason, to attend the first post electoral meeting and at least two thirds of the meetings, seminars, or other events called during the Club year requiring the presence of the Committee, shall cease to be a member of the Committee, and shall not be eligible for re-election for three years. He/she shall be informed of the decision of the Committee by the Secretary. It is a requirement of Committee members to be actively involved at any main seminars that the Club holds, to support his/her colleagues in achieving the aims of the Club. All business of the Committee shall be considered confidential.

 

General Meetings

A General Meeting of the Club to be called the Annual General Meeting (AGM) shall be held not later than February 28th in each calendar year. 

The Presiding Officer to be the Chairman or in his/her absence the Vice-Chairman.  In the absence of the aforementioned, the Chair to be taken by an Officer or member of the Committee elected from amongst themselves.  The agenda for the meeting, together with the minutes of the last AGM and a statement of the accounts examined by an independent person for the preceding year ending 30th November, shall be sent to each member's household not later than 14 days before the date of the meeting by post/email. 

The quorum to be 10 per cent of the fully paid up members including at least 4 Committee members, and at least 2 Officers.  Any member wishing to have an item placed on the agenda, must inform the Secretary, not less than four weeks before the date fixed for the AGM. Every member present at a meeting shall have one vote excluding the Presiding Officer.  In the event of equal voting the Presiding Officer shall have the casting vote.

 

Special Meetings

A Special General Meeting may be held at any time the Committee considers it expedient, and shall be held upon receipt by the Secretary of an appeal from a fully paid-up member under Rule 4c, or of a written request signed by at least 20 per cent of the current membership of the Club, stating precisely the business to be discussed thereat, this meeting to be held as soon as is convenient and not less than 14 days written notice of any Special General Meeting shall be sent to each member, by the Secretary, together with a notice specifying the business to be discussed thereat.  No other business shall be allowed.  The quorum for a Special General Meeting shall be 30 per cent of fully paid up Club members.  Should the members present at the Special General Meeting support the motion by a simple majority, the person or persons whose resignation is sought shall resign his/her office immediately.  Should the motion before the meeting call for the resignation of the Secretary, then the duties of the Secretary for arranging, either a postal/email vote when the motion has been raised at the AGM, or for organising a Special General Meeting, shall be undertaken by a club member selected by the Committee.  An Independent Chairman may preside at a Special General Meeting if the members present so wish

9.         EXAMINATION OF ACCOUNTS

An independent person, who shall not be an Officer or a Committee Member of the Club, shall be appointed by the Membership at each AGM to examine the accounts for the club and shall be eligible for re-election.

 

10.      AMENDMENT OF RULES

No new rule shall be made, except as under Rule 6h such rules to be ratified at the next AGM, nor shall any rules be amended or rescinded, unless notice of the proposed changes have been given on the agenda of the Annual General Meeting, and unless the proposed changes shall have received the assent of at least two thirds of the members present, at such a meeting.

 

11.      FINANCE

The financial year of the Club shall end on the 30th November in each year; to which date the annual accounts of the Club shall be balanced.  The property of the Club shall be vested in the Committee.  Payments, with the exception of sums under £100 shall be authorised only by the signature of any two of the following Officers; The Chairman, or in his/her absence, the Vice-Chairman, the Treasurer and the Secretary.

 

12.      SURRENDER OF BOOKS, RECORDS ETC.

All Officers or members of the Club who, under these rules or in pursuance of these rules, have custody of any books, documents, accounts, property or monies belonging to the Club, shall return them to a member of the Committee on resignation.

 

13.      DISSOLUTION OF THE CLUB

Any proposal to dissolve the Club shall only be considered at a Special General Meeting upon fourteen days minimum notice to members.  If the motion to dissolve the Club is confirmed by at least two thirds of the total Club membership, the Club’s liabilities shall be discharged and any balance of funds shall be donated in equal proportions to the Winn Foundation and the Feline Advisory Bureau, or if the organisations are no longer in existence, a cat related charity preferably undertaking research into cat diseases. At this Special General Meeting, but at no other meeting, members shall be allowed to vote by proxy.  Proxy forms obtainable from the Secretary.

 

DUTIES OF COMMITTEE MEMBERS

Chairman and Vice-Chairman

Shall preside at all meetings and ensure that such meetings are conducted in a proper and orderly manner in accordance with the Club rules and rules of debate.  Can request the withdrawal of any person who is in his/her opinion guilty of grossly improper behaviour, always providing that he/she issues to such person a prior warning. To preserve an impartial and fair attitude in all matters of debate, to put all motions to the vote and to declare the results which shall thereafter constitute the official results of such voting.

Secretary

Shall run the Club generally with the support of the Officers and Committee.  Shall keep minutes of meetings, and pass correspondence to the relevant Officer/Committee member or bring it to the attention of the whole committee, as appropriate.  Arrange AGM or Special General Meetings with the assistance of the committee.

Honorary Treasurer

Shall collect subscriptions for banking, together with any other monies. Pay invoices, having checked these are in order.  Notifies Committee if over-spending occurs.  Arranges for a statement of accounts to be prepared and independently examined each year and for a copy of such to be available for the AGM.  Pays expenses and sends receipts to members.  Keeps financial books in order.

Committee

Support the Officers, help and represent the members.

 

 

Committee - Click Here

 

 

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